Freelance Email Templates for UAE Clients (Copy-Paste)

Subject: [Their company name] — [specific service]

Hi [First name],

I noticed [specific observation about their business — a recent project, award, or gap you spotted].

I work with [type of company] in the UAE on [your service]. [One specific result you have delivered].

Would it make sense to have a quick 20-minute call to see if there is a fit?

[Your name]
[Your title] | [Your contact]

Subject: Re: [Project name] proposal

Hi [Name],

Just wanted to check in on the proposal I sent on [date] — happy to answer any questions or talk through any part of it.

If the timing has changed, no problem at all — just let me know and we can pick this up when it makes sense.

Best,
[Your name]

Subject: [Project name] — We are good to start

Hi [Name],

Excited to get started. Here is what happens next:

1. I will send over a brief for you to review/complete by [date]
2. Our kickoff call is scheduled for [date/time]
3. First deliverable: [description] by [date]

Please confirm you have received this email and the brief.

Looking forward to working together.

[Your name]

Subject: Re: [Additional request]

Hi [Name],

Happy to include that — it is a good addition.

This falls outside our original scope, so I will put together a short add-on proposal (AED [X]) and send it across today. Once approved, I can incorporate it into the timeline without impacting the original delivery.

Let me know if you want to discuss before I send the proposal.

[Your name]

Subject: Invoice [#] — Quick check-in

Hi [Name],

Just checking in on Invoice [number] for AED [amount], which was due [date]. Let me know if you need me to resend it or if there is anything I can help with on your end.

[Your name]

Subject: [Project name] — Updated timeline

Hi [Name],

I want to flag a change to our original timeline. [Brief explanation of what happened — be honest and specific].

I have adjusted the delivery date to [new date] to ensure the quality is where it needs to be. Here is what I am doing to minimize the impact: [specific steps].

Apologies for the change. I wanted to give you as much notice as possible rather than surprise you at the deadline.

[Your name]

Subject: Quick favour — [Project name]

Hi [Name],

It was great working together on [project]. I hope you are happy with how it came out.

Would you be willing to leave a short testimonial? Even 2–3 sentences would be incredibly helpful — I can feature it on my website and proposals.

If you prefer, I can draft a few words based on what we worked on and you can edit as you see fit.

Thank you in advance.

[Your name]

Subject: [Project/Retainer] — Notice period

Hi [Name],

I have appreciated working with you on [project/account]. After careful consideration, I need to transition away from our current engagement.

My last day will be [date — minimum 2–4 weeks notice]. During this period, I am happy to ensure a smooth handover and document anything that would help your next [freelancer/agency].

If you would like, I can also recommend a few contacts who might be a good fit for what you need next.

Thank you for the work together.

[Your name]

Subject: Rate update — [Your name]

Hi [Name],

I am writing to let you know that from [date], my rate will be [new rate] — an increase from [current rate].

I have kept my rates consistent for [X months/years] and this adjustment reflects [market rates / increased demand / scope of our work].

All projects or retainers starting before [date] will continue at the current rate.

Please let me know if you have any questions. I appreciate the continued collaboration.

[Your name]

Subject: A small ask

Hi [Name],

I am glad [project/result] has been going well.

I am looking to take on a few new clients this quarter. If you know anyone in [their industry or similar companies] who might benefit from [what you do], I would really appreciate an introduction.

I will always make sure anyone you refer gets excellent attention.

Thanks in advance,
[Your name]